Request for Proposals Administrative & Related Grant Services

by | Apr 1, 2022 | Bid Opportunities

CITY OF SPRINGFIELD

REQUEST FOR PROPOSALS

ADMINISTRATIVE & RELATED GRANT SERVICES

Publication Dates: March 30th 2022 and April 6th 2022

Statements of qualifications and proposals are being requested from consultants with a strong record in successfully assisting local governments with administrative service for and implementation of the American Rescue Plan Act State Fiscal Recovery Fund for Water and Sewer Infrastructure Award. Responding firms should be qualified to provide grant administration and related services including, the Terms and Conditions Policy, but not limited to: Uniform Administrative Requirement, Cost Principles, Audit Requirements, Preparation of the Environmental Review Record; Preparation of draw/disbursement requests; Assistance with financial administration of grant funds and record keeping; Assistance with any required acquisition following the Uniform Relocation Assistance and Real Property Acquisition Act (URA); Assisting the engineer with preparation of bid documents, advertising and conducting the bid opening; Assisting the City with Davis- Bacon and related labor requirements including weekly payroll review and employee interviews; Assisting the City with meeting Affirmatively Furthering Fair Housing (AFFH) requirements; and Preparation of close-out documents.

The City of Springfield plans are to contract with a reputable consulting firm for administration services, for a FY 2022 ARPA project. The purpose of the project is to provide Water and Sewer Improvements.

Information which should be submitted for our evaluation is as follows:

  1. History of firm and resources
  2. ARPA experience, including other Federal grant programs
  3. Capacity to complete scope of work
  4. Current workload
  5. Scope and level of service proposed
  6. Experience with similar projects and list of references
  7. Fess associates with grant administration
  8. Statement of Qualifications Form
  9. Application Section 3 Certification forms, if claiming Section Status

All contracts are subject to Federal and State contract provisions prescribed by the American Rescue Plan Act, State Recovery Fund Terms and Conditions. This project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encouraged to apply.

The City of Springfield also abides by the following laws as they pertain to HUD Assisted Projects: Title VI of the Civil Rights Act of 1964; Section 109 of the Housing and Community Development Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968.

Interested parties should request copies of the Statement of Qualifications Form and Section 3 Solicitation Package prior to preparing and submitting their proposal. Proposals should be received no later than 4:00pm on April 29th, 2022.Proposals received after the above date and time may not be considered. We reserve the right to accept or reject any and all proposal and to waive informalities in the proposal process. Questions, Statement of Qualifications and Section 3 Certification Form Requests (i.e., request for Section 3 preference), and proposal packages should be submitted to the name and address listed below:

CLIENT CONTACT

Name: Lauren Burns     

City of Springfield

Address: PO Box 1, Springfield, GA 31329

Email: [email protected]     

Phone: 912-754-7617

Grant Administration Statement of Qualifications

Section 3 Solicitation Package